Vendors
Information
It may not be to everyone’s liking (you may not like the Christian author reading or the rock band playing), but it for only 30 minutes and we ask that you be courteous during this time. You are more than welcome to leave your booth for the 30 minutes if that is something you would prefer to do because unfortunately, we can’t please everyone with what genre comes in each year. If you are not able to accept what comes in, you may not want to attend. Everything we bring is family friendly.
We limit what comes into our event, usually to no more than 2 similar vendors with the same products. We will make exceptions for those who have a variety of other products. The event is best for vendors who have a variety of products (ex. Not bath bombs only). Products need to be rated PG.
Rental Options
INSIDE
1 8-foot table $30 OR 2 8-foot tables/space $50 OR 3 6-foot tables/space $75
DEADLINE: August 1, 2019
NOTE: This is table space only meaning what you can fit on the 6-foot table or in your space, not beyond. Exits beside tables and behind can not be blocked! Entertainment is also held indoors.
ADVERTISING
Logo/Book/Picture on flyer $20 + PST. We will not be putting door prize sponsors on this year so that our entertainment photos are larger. We will however, have a special poster with logos and such at the tables.
DEADLINE: August 1, 2019
Marketing
Marketing will include, but is not limited to the following:
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Press release to the Humboldt Journal, Saskatoon Star Phoenix, and Bolt FM.
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A notice will be place through the Saskatchewan Writers Guild as well as through Arts Humboldt, and our website, social media and more.
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Kijiji, Used Saskatoon and numerous other free advertising sites.
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Bruno Library, town board, grocery store and bank and numerous locations in Humboldt and area.
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Signs up outside of The Bella Vista Inn which is right next to the highway.
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Advertising through community Facebook groups.
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Facebook event page (please share it): https://www.facebook.com/events/226398077993196
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We will be getting it listed on CTV News again, SHAW TV, and more.
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We are looking at trying to get sponsors for this event to pay for radio ads. We've now received enough to cover our first ad on Bolt FM.
Themes
This year, our theme will be mythical creatures. You don’t have to participate, but we hope you do. Makes something with a dragon on it, decorate your table, etc. Each vendor’s booth will receive a number for their table which guests will vote on their favorite booth. Winner receives a prize.
Rules
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Please keep the aisles free in the front and back of tables for easy access.
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Please keep your items to on and under the table only.
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Please keep your area clean and safe. Vendors are responsible for cleaning up their area before leaving.
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Absolutely no confetti or glitter lose in the hall. The pop rule is no more.
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This is a family-friendly event. Please keep it that way with your products and any entertainment provided (no photos, etc. that are not rated PG and no selling products to children illegally).
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The dance floor is the wooden floor. Please be careful with it and watch for any spills. Chairs must not be changed in this area either as they don’t want the other ones on this floor.
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Neither the town hall, nor 4 Paws Games and Publishing are responsible for any thefts, injury, or damage at your table, or to your products.
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Failure to follow the rules can result in immediate removal from event with no refund.
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As we want a variety of items offered for the event, we reserve the right to refuse vendors. We will do our best to keep similar vendors in separate areas.
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Payment must be cleared and the form sent in before a spot is secured.
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Please note that we are currently unable to take any tables that may involve messes that can spread as we would like our damage deposit back.
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No sticking anything on the wall and please be careful with them.
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Products can include crafts, books (this does not include second hand or resale of books unless produced by the author or publisher who will be present), photography, artistic services, art works, etc. We will not accept any home business or trade products unless they fit within the criteria of our event. You must have selling rights to the products there.
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No pets inside. Any outside must be cleaned up after.
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No music or other sounds objects as we have entertainment on stage and would like people to be able to hear them.
Other Things to Mention
Setup time is as early as 8:30AM. Take down time is at 4PM and not any earlier. Vendors who start packing before this time will not be returning for any future events. This year, there will be no parking in the lot as vendors will be setting up there as well. You will need to park in front of the place during this time and we ask that you move your cars off the main street so that visitors can park. Vehicles must be gone by 10AM and are not to return until after 4PM.
If you have any questions or concerns during the event, please visit the 4 Paws Games and Publishing table, which will also be the main information booth. At least one of us will always be there most of the time and we will be located near one of the doors.
Rental space consists of a 6-foot table only, and two chairs. Back-to-back table spacing will be the same as last year, however, you will only have your table if you are vending indoors. There will be no space beside it for your stuff. Those who had some space against the wall, there will be a bit again, however, wall space is limited and any requiring this space must realize that we can’t guarantee you will be away from similar items. Please keep these areas between and in front of the tables clear. You may place your products on the table or under them, but it needs to be safe for people walking by. There are no power plugs outdoors and indoors is very limited. If you are renting 2 spaces, you can ask for a table and an empty space. Any space used must be kept even with the other tables. In other words, they can’t hang out or take up extra space.
Registration will be on first-come, first-serve basis. We will require your payment and form before including you as a vendor in the event and there will be no exceptions. These must be sent at time of submission. If there are no free tables, we will hang on to your payment and registration until near event deadline in case of cancellations. We will be sure to let you know and keep you up-to-date on the status. There may be extra tables left if those we set aside for entertainment, etc. are not filled.
This year, we are able to get in possibly 30. While indoors will receive a 8-foot table and 2 chairs. A table map will once again be provided prior to the event by email. Please watch for it.
Wall space and plugs are limited. Plugs will be given to the first vendors who ask. These are indoors only. Wall requests will be given in order of request AFTER plugs requests. Order of requests/plugs means forms and payment in first.